Employee

Select the “Employee” activity under the “Logistics Administration” business component.

The “Employee” page appears.

- Clicking this icon available near certain fields takes you to the help page of the respective field.

To create a new employee

Click “+Employee” button in the right hand side corner of the page to refresh and clear the existing data in the fields.
Enter the following header details in the right hand side of the page:

Employee ID	A unique ID identifying the employee. (Alphanumeric, 20). Mandatory. This field can be a combination of alphabets and numbers, and cannot be left blank.
Employee Description	The name of the employee. (Alphanumeric, 180).
Status	Use the drop-down list box to specify the status. The combo is loaded with the values as “Active” or “Inactive”. The system displays “Active” by default on the launch of the page. Mandatory.
Reason Code	The code identifying the reason for which the status has to be changed. (Alphanumeric, 20). This field is mandatory if the status is “Inactive”.
Reason Description	On enter of reason code, the system displays the description of the reason.
First Name	The first name of the employee. (Alphanumeric, 77). Mandatory.
Middle Name	The middle name of the employee. (Alphanumeric, 77).
Last Name	The last name of the employee. (Alphanumeric, 77). Mandatory.
Given Name	The name given by the employee. (Alphanumeric, 40).

This page consists of the following tabs:

v General Details

v Employee Type

v Geo ID

v License

v Skills

v Unavailable Dates

v Other Details

Tab – General Details

Enter the following details:

Employee Group	Use the drop-down list box to select the group to which the employee belongs. The combo is loaded with the values as defined in “Quick Codes” activity.
SSN/ID No.	The social security number or identification number of the employee. (Alphanumeric, 20). Mandatory.
Employment	Use the drop-down list box to select the employment to which the employee belongs. The combo is loaded with the values “from Quick codes. Viz. Own employees, contracted etc.
Raise Internal Draft Bill	Select the checkbox to raise internal draft bill for the employee ID.

Enter the following details:

Agency ID	The code identifying the agency which contracted the employee. (Alphanumeric, 16). This field is mandatory if the Employment type is “Contracted”, “Hired”, “Leased” apart from “Owned”.
Agency Name	On enter of Agency ID, the system displays the name of the agency.
Agency Contract Number	The contract number of the agency. (Alphanumeric, 18). This field is mandatory if the Employment type is “Contracted”, Hired, Subcontracted apart from Owned
Effective From	The date from which the contract of the employee is effective. (Date Format)
Effective To	The date till which the contract of the employee is effective. (Date Format)

Note: This section is visible only if the Employment Type is “Contracted”, “Hired”, “Subcontracted” apart from “Owned”.

Enter the following details:

User	Use the drop-down list box to select the login user ID of the employee. The combo is loaded with the ”list of users available during configuration Mandatory.
Department	Use the drop-down list box to select the department to which the employee belongs. The combo is loaded with the values as defined in “Quick Codes” activity. Mandatory.
Designation	The designation of the employee. (Alphanumeric, 40)
Grade	Use the drop-down list box to specify the grade of the employee. The combo is loaded with the values as defined in “Quick Codes” activity.
Date of Joining	The date on which the employee joined the organization. (Date Format). Mandatory.
Cost Center	The cost center to which the employee is associated with (Alphanumeric, 10) Mandatory.
Employee Rate Tariff ID	The number that identifies the employee rate Tariff. (Alphanumeric, 10). Mandatory.
Employee Contract ID	The contract ID of the employee. (Alphanumeric, 10). Mandatory.

Enter the following details in the right hand side corner of the tab:

Gender	Use the drop-down list box to select the gender of the employee. The combo is loaded with the values “Male” and “Female”. The system displays “Male” by default on launch of the page. Mandatory.
Nationality	Use the drop-down list box to select the nationality of the employee. The combo is loaded with the values as defined in “Quick Code” activity.
Religion	Use the drop-down list box to select the religion of the employee. The combo is loaded with the values as defined in “Quick Codes” activity.
DOB	The date of birth of the employee. (Date Format).
Date of Confirmation	The date on which the employee is confirmed. (Date Format).
Date of Retirement	The date on which the employee is retired from the position. (Date Format).
Blood Group	The blood group of the employee.
Height	The height of the employee. Use the drop-down list box to select the unit of measurement of height. The combo is loaded with the values as defined in “Quick Codes” activity. The system displays “Blank” by default on the launch of the page. This field is mandatory if the height is entered.
Weight	The weight of the employee. Use the drop-down list box to select the unit of measurement of weight. The combo is loaded with the values as defined in “Quick Codes” activity. The system displays “Blank” by default on the launch of the page. This field is mandatory if the weight is entered.

Enter the following details in the “Address” group box:

Address Line 1	The first line address of the employee. (Alphanumeric,40). Mandatory
Address Line 2	The second line address of the employee. (Alphanumeric,40).
Address Line 3	The third line address of the employee. (Alphanumeric,40).
Postal Code	The postal code of the address in which the employee resides. (Alphanumeric, 40). Mandatory
City	The city in which the employee resides. (Alphanumeric, 40). Mandatory
State	The state in which the employee resides. (Alphanumeric, 40). Mandatory
Country	The country in which the employee resides. (Alphanumeric, 40). Mandatory
Fax	The fax number of the employee. (Alphanumeric, 40).
Phone 1	The first phone number of the employee. (Alphanumeric, 18). Mandatory
Phone 2	The second phone number of the employee. (Alphanumeric, 18).
Email	The email ID of the employee. (Alphanumeric, 60), Mandatory

Enter the following details in the “Emergency Contact” group box:

Contact Person	The name of the emergency contact person.
Relationship	Use the drop-down list box to select the relationship of the contact person to the employee. This combo is loaded with values as defined in Quick codes.
Phone	The phone number of the emergency contact person.

Tab – Employee Type

Enter the following details in the multiline:

Type	The system displays the type of employee. viz. Driver, Handler, Operator as meta data
Priority	The priority for the selected employee type.

Tab – Geo ID

Enter the following details in the multiline:

Geo Type	Use the drop-down list box to select the geo type to be mapped to the employee. The combo is loaded with the values “Division” and “Location”. (Alphanumeric, 40).
Division / Location	The ID identifying the location or division to be mapped to the employee. (Alphanumeric, 10).
Description	On enter of ID, the system displays the description of location or division.

Enter the following details in the right hand side of the tab:

Default Location	The default location of the employee. Mandatory
Current Location	The current location where the employee works. Mandatory
In Current Location Since	The date from which the employee stays in the current location. Mandatory
In Transit	Select the checkbox to specify that the vehicle is in transit state.

The system retrieves and displays the route ID, between and information.

Tab – License

Enter the following details in the multiline:

License Type	Use the drop-down list box to select the type of driving license held by the employee. The combo is loaded with the values as defined in “Quick Codes” activity.
License No.	The driving license number of the employee. (Integer, 50). Mandatory.
Description	The description of the driving license. (Alphanumeric, 100). Mandatory.
Issued Date	The date on which the driving license is issued to the employee. (Date Format).
Valid From	The date from the driving license is valid. (Date Format).
Valid Till	The date till the driving license is valid. (Date Format).
Issuing Authority	The name of the authority who issued the driving license.
Demerit Points	Click the “Demerit” icon to record the demerit point details. The “Demerit Points” Pop-Up appears. Enter the Demerit Points and date on which the demerit points added. Click “Save”.
Attachments	Click the icon to upload any attachments related to the license.

Tab – Unavailable Dates

Enter the following details in the multiline:

From Date	The date from which the employee is unavailable.
To Date	The date till which the employee is unavailable.
Reason Code	The code identifying the reason for which the status has to be changed.
Reason Description	On enter of reason code, the system displays the description of the reason.
	Click “” icon to record the unavailable dates of the employee against the shift.

Shift Details

The system displays the “From Date”, “To Date”, “Reason Code” and “Reason Description” of the employee.
Select “All Shift” check box to specify if the employee is unavailable for all shifts.
Otherwise select the unavailable check box against the shift in the multiline.
Click “Save” to save the unavailable dates.

Tab – Skills

Enter the following details in the multiline:

Skill Code	The unique code identifying the skill code to be mapped to the employee. (Alphanumeric, 40). Mandatory.
Primary Skill	Select the checkbox to specify if the entered skill code is the primary skill of the employee.
Description	On enter of Skill Code, the system displays the description of the skill code.
Certificate No	The number that identifies the certificate obtained by the employee.
Certificate Type	Use the drop-down list box to select the name of the course for which the certificate is obtained.
Issued Date	The date on which the certificate is issued. (Date Format).
Valid From	The date from which the certificate is valid. (Date Format).
Valid Till	The date till which the certificate is valid. (Date Format).
Remarks	Remarks, if any (Alphanumeric, 150).

Tab – Other Details

Enter the following details in the “Health & Safety” group box:

Continuous drive Hrs / Day	The continuous number of driving hours set per day.
Total Hrs Limit / Day	The total hours of driving limit set per day.
Total Hrs Limit / Week	The total hours of driving limit set per week.
Days Off in a week	The number of days off for the employee in a week.
Work days in a week	The number of working days in a week.

Enter the following details in the “Employee Preference” group box:

Shift Preference	Use the drop-down list box to specify the shift preferred by the employee. The combo is loaded with the values as defined in “Shift Masters” activity.
From Time	The start time of the shift preferred by the employee. (Time Format).
To Time	The end time of the shift preferred by the employee. (Time Format).
Grade	The grade preferred by the employee.
Preferred Handler	The preferred handler, usually, another employee of type handler.

Enter the following details in the “Leg Preference” multiline:

Leg ID

The ID that identifies the leg preferred by the employee.

Note: At least one row should be selected in the multiline.

Click the “Save” button to create new employee details.

On save, the system generates an employee ID and the status is updated as “Active”.

To modify an existing employee details

Select an option from the drop-down list box and enter the keyword for a specific search.
Click “Get” button to retrieve the employee details in the multiline.
Click help icon near “Search” to search the employee ID for which you want to display the details in the multiline.

The following details are displayed in the multiline:

Employee ID	The unique ID that identifies the employee.
Name	The name of the employee.

Click on any “Employee ID” Data Hyperlink to display the respective employee details in the right hand side of the page.

The system displays the corresponding employee details in the right hand side header and tabs. You can modify the required fields.

Click “Save” button to update the employee details.

The system displays the following in the “Data History” group box:

Created By	The login ID of the user who created the employee details. The date and time at which the employee details was created.
Modified By	The login ID of the user who modified the employee details. The date and time at which the employee details was last modified.