Draft Bill Details-View

This activity allows you to view and edit the invoices. Draft bill is the stage which generates the provisional value for customer/ vendor documents. Ideally, draft Bill gets generated for a document whenever they pass the customer/ vendor billing stage definition and based on the billing frequency. The document could be booking request or a consignment note or a trip log from transport perspective. Inbound/ Outbound/ Warehouse activities from warehouse perspective.

This page allows you to view the summary at tariff and line item level. You can view the revenue generated at tariff id or line item level in that draft invoice.

Click the Draft Bill No. Data Hyperlink in the multiline of “Draft Bill List” page.

The “Draft Bill Details-View” page appears.

- Clicking this icon available near certain fields takes you to the help page of the respective field.

To view a new pick list plan details

The following details are displayed:

Draft Bill No.	The unique number identifying the draft bill.
Draft Bill Date From	The date from which the draft bill is generated.
Status	The status of the draft bill. The status may be “Fresh”, “Hold”, “Cancelled”, “In Progress” and “Approved”.
Contract ID	The unique ID that identifies the contract against which the draft bill has been created.
Contract Date	The date on which the contract against which the draft bill was generated was created.
Contract Type	The contract type displays whether the contract is a “Sell” side contract or “Buy” side contract.
Contract Amendment No.	The number of times the contract against which the draft bill has been generated has been amended.
Customer	The customer ID of the customer contract against which the draft bill has been generated.
Supplier	The supplier ID of the vendor contract against which the draft bill has been generated.
Division	The unique code identifying the division against which the contract was created.
Location	The unique code identifying the location against which the contract was created.
Cost Centre	The unique code identifying the cost centre to which the location is mapped.
Currency	The currency as defined in the contract master.
Reason For Return	The reason for return in case the user returns the draft bill.
Billing Stage	The billing stage which was set in the contract. For example, if billing stage in contract was set as “Delivered Full”, then the same is displayed in this field as well.
Draft Bill Group	The draft bill group declared in the contract if any.

Select “Summary View” radio button to view the summary of the draft bill details.

The following details are displayed in the multiline:

Tariff ID	The unique ID that identifies the tariff for generating a draft bill and used to bill the customer or supplier revenue.
Tariff Type	The category of tariff to which the tariff ID belongs.
Tariff Description	The description of the tariff defined corresponding to that tariff ID.
Ref. Doc. Type	The type of reference document with reference to which the contract was created. The type could be booking request, goods receipt, ASN etc.
Total Ref Doc.	The system displays total number of reference documents exists for a particular tariff against a particular contract. For example, there may be 3 BRs generated against the same customer contract for the same tariff. In such cases, in “Summary view” screen, the reference document column against that particular tariff displays as 3.
Fresh	The system displays total number of reference documents against a particular tariff ID that are in “Fresh” status.
Approved	The system displays total number of reference documents against a particular tariff ID that are in “Approved” status.
Cancelled	The system displays total number of reference documents against a particular tariff ID that are in “Cancelled” status.
Rate	The rate as defined in the contract.
Original Value	The original value is calculated using the following formula: Quantity * Rate, before calculating the extra charges like discount and margin.
Fresh Value	The value corresponding to the reference documents which are in “Fresh” status. For example, if 1 reference document is in “Fresh” status, and the value of the reference document is 1,000 INR, then the fresh value column is displayed as 1,000 INR.
Approved Value	The value corresponding to the reference documents which are in “Approved” status. For example, if 1 reference document is in “Approved” status, and the value of the reference document is 1,000 INR, then the approved value column is displayed as 1,000 INR.
Cancelled Value	The value corresponding to the reference documents which are in “Cancelled” status. For example, if 1 reference document is in “Cancelled” status, and the value of the reference document is 1,000 INR, then the cancelled value column is displayed as 1,000 INR.

Select “Line Item View” radio button to create a manual pick list plan by not considering the tactical rules.

The following details are displayed in the multiline:

Column 1

Displays whether the reference document is in fresh, approved or cancelled status.

Green dot indicates that the particular record is in “Approved” status
Yellow dot indicates that the particular record is in “Held” status
Red dot indicates that the particular record is in “Cancelled” or “Rerun Triggered” status
No indication represents the record is in “Fresh” status.

Enter the following details in the multiline:

Ref. Doc. Type	Use the drop-down list box to select the type of reference document with reference to which the contract was created. The type could be booking request, goods receipt, ASN etc.
Ref. Doc. No.	The unique number identifying the reference document. Mandatory

The following details are displayed in the multiline:

Anomaly	The system displays the anomaly suggested for the draft bill. System using its machine learning capabilities display the indicator is Red/Green/Blue/Grey/Amber according to anomaly.
Location	The location against which the reference document was created.
Triggering Doc. Type	The triggering document type. When triggering document type is selected, the draft bills generated based on the triggering document is displayed.
Triggering Doc. No.	A unique number of the triggering document mentioned while defining the tariff type formula.
Buyer Name	The buyer’s Name as mentioned in the contract.
Buyer Ref. No.	The buyer’s Ref. No. as retrieved.
Payment Gateway Authorization Number	Retrieved from the payment gateway.
Authorization Date	The date on which transaction was authorized.
Customer Item ID	ID associated with item
Triggering Doc. Date	The date on which the triggering documents was created.
Tariff ID	The unique ID that identifies the tariff for generating a draft bill and used to bill the customer/supplier revenue.
Tariff Type	The category of tariff to which the tariff ID belongs.
Tariff Description	The description of the tariff defined corresponding to that tariff ID.
Qty.	The number of units against which the tariff is calculated.
UOM	Enter the unit of measure of item. Mandatory
UOM	The system displays the unit of measure of item.
Rate	The rate applicable for the tariff.
Proposed Value	The proposed value as defined in the contract.
Accepted Value	Enter the accepted value as defined in the contract.

Enter the following details in the multiline:

Discount %	The discount/charge given by the user is added/subtracted from the value and defined as a flat rate.
Margin %	The margin given by the user is added/subtracted from the value and defined as percentage.
Location Description	The system displays the description of the location.
Bill to ID	The code identifying the consignee or customer.
Billing Address ID	Use the drop-down list box to select the billing address details. The combo is loaded with the billing address IDs and billing address details.
Billing Address	On select of Billing Address ID, the system displays the billing address details.
Draft Bill Group	Group as mentioned in Contract
Triggering Doc. Date	The system displays the date on which the triggering document is created.
Invoice Type	Use the drop-down list box to select the type of invoice corresponding to the tariff ID. The combo is loaded with the values “Invoice”, “Voucher” and “Regular”.

The following details are displayed in the multiline:

Contract	The contract id which qualified for the draft bill and triggers the customer/supplier draft bill.
Basic Charge	The basic charge retrieved from contract and tariff ID.
Minimum Charge	The minimum charge retrieved from contract and tariff ID.
Maximum Charge	The maximum charge retrieved from contract and tariff ID.
Billing Currency	The billing currency as defined in Contract master.

Enter the following details:

Exchange Rate	The exchange rate as per the contract.
Service Rate	The value of SLA.

The following details are displayed in the multiline:

Service Currency	The system displays the base currency.
Total Transaction Value	The total transaction value is derived as follows: Total Value = (Quality * Rate) – Discount rate + Margin%.
Reason Code	Enter the
Invoice No.	The invoice number generated and updated after financial invoice gets generated for the draft bill.
Invoice Date	The invoice date generated and updated after financial invoice gets generated for the draft bill.
Invoice Status	The status of the invoice generated for the reference document like “Fresh”, “Approval”, “Partially Approved”, “Fully Approved” and “Cancelled”.
Status	The line level status.
Remarks	Enter the additional information if any.
Vendor Ref. No.	The reference number of the vendor retrieved from “Trip Log” activity.
Vendor Consignment No.	The consignment number of the vendor retrieved from “Trip Log” activity.
Attribute 1	The attribute 1 details.
Tariff Derivation Analysis	Click the Data Hyperlink to view the tariff derivation analysis details.
Auto/Manual	The system displays whether the draft bill is generated automatically or manually.

The following details are displayed:

Draft Bill Value

The sum of all the charges for the contract/ location on the draft bill.

Enter the following details:

Discount / Charges	Discount / Charge applied applicable against the draft bill total value.
Margin %	Margin percentage applied applicable against the draft bill total value.

The following details are displayed:

Draft Bill Accepted Value

The sum of total draft bill value after footer discount/charges, margin etc.

Click the “Compute” button to calculate the total draft bill value based on the discount entered.

The system computes only when the status is “Fresh”.

Click “Submit” button to update the details against draft bill.

The system saves and updates only when the status is “Fresh”.

Click “Approve” button to approve the draft bill details.

The system approves and updates the status as “Approved”. Only fresh status records can be approved.

Click “Return” button to return the draft bill details.

The system modifies and updates only when the status is “Fresh”.

Click “Hold” button to hold the selected line items.

The system updated the status as “Hold”.

Note: You cannot submit, compute, or approve if the status is “Hold”. If Release or Cancel button is used by selecting the Hold item, then corresponding status will get updated.

Click “Release” button to release the selected line item.

The system releases the selected line item only when the status is “Hold”. The status will be changed to “Fresh”.

Click “Rerun” button to re generate draft bill once again.

The system changes the status to “Rerun Triggered” and indicator column changes to red for the records.

Click Cancel” button to cancel the selected line item alone.

The system changes the status to “Cancelled” and indicator column changes to red for the records.

Note: You can cancel only when the status of the record is in “Fresh” or “Hold”.

Enter the following details:

Remarks

Any additional information

Click “Contract Consolidation” button to create operational and finance invoices of the draft bills which have been generated.